A business or office relocation is best accomplished in strategic and well-planned steps. Moving your business can be hassle-free when you create a detailed checklist of everything you must accomplish before, during, and after the move. Before you move is the time to declutter, downsize, and get rid of items your business hasn’t used in the past two years.
A reliable expert commercial moving company is crucial for a business move. From loading to unloading, and sometimes packing and unpacking, a professional mover experienced in business relocations should give you peace-of-mind that your office assets will be protected and handled carefully during the moving process. After the relocation move, several steps can get your office up and running in a fraction of the time.
Checklist Before Your Business Move
Here, we are assuming you’ve already looked at the new floor plan, and you’ve assigned each employee an office, cubicle, or work area. Discuss your timeline with employees, so they will know what day the move will take place, and when you expect your business to be back in operations.
Here is a checklist to help make your business relocation more efficient:
- Make it a team project. Select a team member to oversee the sorting, disassembly, and packing of each department.
- Create an office move package. Print and distribute map instructions, parking spaces, and new office assignments for each employee
- Color code items. For easier unpacking, assign color-coded labels for each department’s boxes, computers, chairs, etc.
- Don’t move personal belongings. Instead, ask employees to strip down their areas and take home any personal items.
- Assign move day helpers. On move day, assign some employees to stay at the old office, and others to supervise at the new location.
- Stick to the plan—direct movers where to put color-coded boxes and equipment within the new space.
- Provide employees access. Make sure all employees have access codes, entrance badges, or keys to the new location.
It is essential to be realistic about time. Typically, office relocations take more time than expected. Putting in the pre-planning time on moving day will ensure your office is ready to be productive when all employees return to work.
After an Office Move Checklist
Every employee should be charged with getting their new space organized and ready for work. You may want to solicit volunteers to handle general unpacking of office manuals, office supplies, and anything that goes into common areas. You can also expect some employees grumbling concerning where they are located. Some will prefer not to be as near the restrooms, near the elevator, or a door.
Most will want a window location. After you’ve constructed your office layout, it is typically advised not to change seating for one employee, lest more employees will demand the same treatment.
- Ensure all telephones are set-up, and employees know their new numbers and extensions.
- Confirm computer systems and tech equipment work.
- Create and distribute a new office telephone list.
- Collect all keys, keycards, and passes for the old office location.
- Distribute new building access keys or electronic passcodes.
- Inform your business contacts of your company’s new address and contact information.
And finally, congratulate your employees, pass out a welcome gift, or plan a light office christening ceremony to mark your new office location.
New Site Launch
Between moving out of your old premises and moving into your new business location, the commercial office mover you select will be one of the most significant factors in smooth and hassle-free office relocation. Contact us for a quote for your office move.